Frequently Asked Questions

Is the Newcastle AGM Event having any organized rides, (during the week)?

Yes there will be 2 organized rides daily, Mon- Fri and self guided ride sheets available.

 

Joint powered and unpowered campsites. Two of our group have a medical need of a powered site but the rest of the group don't, and can only have an unpowered site. Are powered and unpowered camp sites situated together or not?

 
There are powered sites next to unpowered. Arrive together to secure your area.

Can we make a group booking?

Yes you can. You must have 10 or more people registered to have a group booking.

 
Once you have registered for the event and received your registration confirmation you are required to write a cover letter with the names of all parties within your group and a copy of their registration confirmation sheets and post directly to the AGM Event postal address (PO Box 243, Cardiff, NSW 2285) for organization and confirmation. 

I’m not sure how to get the right size shirt to order.

With the shirts, measure your own shirt as per instructions on the order form and then find your corresponding size on the shirt chart.

Is there anywhere to charge up my mobile phone or laptop?

Phones & laptops etc can be charged up at the Event HQ office which is on site. There will be plenty of directions to get you there.

There is a gold coin donation for this service.

Will there be Commemorative Merchandise for sale at the Event?

If there is any Commemorative Merchandise left after all orders have been filled, it will be for sale in the Gear Shop area. The orders have now been placed with the manufacturers, and no further merchandise will be ordered when this is all sold. 

I am thinking of driving the Tin Top (car) with Trailer. Will there be secure on- site parking for car and trailer once I have set up our tent on the camping area?

There is secure parking at the venue. There will be facilities in place to unload your gear. Vehicles are free to come and go from the secure parking area, but only bikes are allowed to come and go from the camping area. Cars are not permitted to remain in the camping area.


Where can I get a registration form and where can I make a campsite booking?

You must book your campsite with your registration form which is in the Riding On magazine. Alternatively, you can register on line on the national website, www.ulyssesclub.org under the “register for the 2011 AGM Event” button.

All campsite bookings are processed by the administration office who will advise if there are any issues with your booking. 


I now drive my car with a tent attached to the roof racks and tow my bike on a trailer, would I have to pay for an RV site with a car or could I just take up the required space and park in the tent and camper site?

If it is a rooftop camper we would class your vehicle as an RV. 


What laundry facilities are available at the AGM Event camping site? 

Ezy Laundry has agreed to provide a pickup and delivery service to the event camping site. They offer a service of 9.00 am pickup with a return by 9.00 am on the next day. The cost of this service will be $12.00 per bag with payments due at the time of your drop off. It is expected that this facility will be manned in the camping area between the hours of 8 am to 10 am each day.

The Laundry is also available for personal drop off and pickup use as well, and is located at 10 Hassel Street, Hamilton South (Maps and directions will be available at the camp site). 


You state that there is ablution blocks situated in amongst the RV sites. Are these portable units, or are they fixed structures with only a couple (or less) steps?

The ablution blocks are portable buildings (dongas) and will have one, possibly two, steps at the most. The Event Host Committee is trying to seek units with one step only.

Will the unpowered RV sites have access to water (tap to connect hose) and sewage disposal? Will a small generator be allowed?

There is no connected water or sullage for RVs and there will be a number of powered sites available, with the same rules applying to these sites as to tent campers. Fresh water is available from taps on site but you cannot connect hoses to them. Generators are not allowed as they disturb other campers. Solar powered units will be allowed. 

Where does the Grand Parade finish? Will there be food & drink available? How far is it from the Event site?

The Grand Parade finishes in at the Newcastle Foreshore, not far from main shopping area in the centre of Newcastle. There are plenty of cafes & restaurants in this area. The Civic Welcome Ceremony will be held in this area at 10.30am on Saturday 26th March.

The Grand Parade and Civic Welcome Ceremony are about 6 Kms from the event site where the Club AGM is being held in the Basketball Complex, and where Check-In is also located. The quickest way there is via King St which runs into Griffiths. The Basketball Complex is in Curley Road.

I am enquiring about setting up a trade stand at the Ulysses 2011 AGM Event in Newcastle. Where can I get some information on how we go about this and the cost involved?

You can get information from our Traders Coordinator Stephen Simpson via email at: thscareers@hotmail.com

What is the anticipated weather in Newcastle the week of the Event?

The average maximum temp in March is 22 degrees and the average minimum is 15 degrees. Of course there are always variables to the averages…..some days hotter, some days may be cooler, but on the whole March is a perfect time of year in Newcastle.

Are there any details to aid in trip planning?

	Pre book your accommodation!! Preferably before you leave home.
	If traveling long distances.
	Plan your trip….. fuel stops, consider NRMA (or equivalent) Ultimate membership, consider a backup vehicle if riding in a group, have a puncture repair kit and some chain lube, avoid riding at dawn, dusk or night.
	Prepare your bike…… new tyres, change oil & filter, check or change coolant, change or check and oil chain.

Can I get tyres or get my bike serviced in Newcastle?

Yes, but it is recommended that you preorder tyres and pre-book services as the bike shops will be extremely busy. Graeme Boyd Motorcycles will be operating a tyre change and service facility at the rear of their premises (adjacent to the event camping area).

The dealers in Newcastle are:

Graeme Boyd Motorcycles (Suzuki, Hyosung) 02 49521577
Brisans Motorcycles (Triumph, BMW, Victory, Spyder) 02 49526355

Kawasaki Newcastle 02 49524955

Frasers Motorcycles (Harley, Ducati, Honda, Yamaha) 02 49522675
Morris Motorcycles (Paggio, Vespa) 02 49570674

All bikes shops are within 1km of the event site.

Can I volunteer for jobs before the event?

There will be plenty of jobs to do through the week before the event. If you would like to help out, drop a line to our Volunteer Coordinator Jan Tucker at agmvols2011@gmail.com

Everyone will get a volunteer form sent out to them with their registration pack.

The Volunteer Form is also available to download.

Note that only registered attendees can volunteer to work within the event grounds however there are positions available at the Event Reception located at the basketball stadium for those people who are not registered to attend the event.

What jobs are there for volunteers to do?

There are plenty of jobs to help out in ranging from Marshaling to moving chairs & tables, putting up decorations to working in the Gear Shop and Check-In, helping to clear out buildings to marking out tent sites and everything else in between.

Can I register for the Event on the day?

Yes. The National Administration Office will be located at Event Reception Check-In area and accepting onsite registrations. You will have to be patient as it can be busy.

Do I need the swipe card that I was sent with my Event Registration pack to get into the Event?

Yes you are required to take the card with you to Check-In at Event Reception. If you forget your card or lose it you will need to see the National Administration Office who will be located at Event Reception, to be issued another.

If someone has already used your card to check in, a replacement card will not be issued and you will not be able to attend the Event unless you re register.

Can we buy a dinner ticket at the Event?

Yes. You will be required to see the National Administration Office at Event Reception who will remove your wrist band, take your payment and reissue the correct wrist band for the meal/s you have paid for.

Please note that the Hoekker is ordered on the presale of meals and once capacity is reached there will be no further meal/s bands available.

Can I just take a person to the dinner without registering them?

No. The meal is part of the Event and you have to be registered for the Event to be able to purchase meal bands.

Can I cancel my dinner tickets at the Event if my plans change?

Yes but only prior to the meals. There will be no refunds issued on site. All cancellations will be noted and all refunds will take place within the 2 weeks after the Event.

I purchased some merchandise from my local branch or from the National Gear Shop, can I exchange it for something else at the Event?

No. You will be issued a receipt for all purchases at the Event Gear Shop and only items purchased at the Event can be exchanged for another of the same item type. (i.e. a different size only)